Email Signature FAQ — Questions & Answers
An email signature is a personalized block of information at the bottom of your emails that shows who you are and how to contact you. It helps build trust, makes your messages look professional, and can even drive traffic to your website or social media.
An email signature generator is an online tool that helps you quickly create a professional email signature without design or coding skills. With MySigMail, you can customize templates, add your logo, links, and even banners or GIFs to make every email stand out.
A good email signature should be clean, consistent, and informative. It usually includes your name, job title, company, and contact details, plus optional extras like a logo, social media links, or a call-to-action. The right design makes your emails look professional and boosts your brand image.
No, an email signature isn’t the same as an electronic signature. An email signature is a block of text and images that appears automatically at the end of your messages. An electronic signature, on the other hand, is a legal way to sign documents online.
- Login in MySigMail.
- Click to Get Signature button then select Copy as Select.
- Open Gmail.
- In the top right, click Settings.
- Paste your signature Cmd + V or Ctrl + V into the Signature section.
- At the bottom of the page click Save Changes.
- Login in MySigMail.
- Click to Get Signature button then select Copy as Select.
- Open Outlook, go to File > Options > Mail and click on Signatures.
- Click New to create a new placeholder signature.
- Paste your signature Ctrl + V into the Edit signature section.
- Click OK to save.
- Login in MySigMail.
- Click to Get Signature button then select Copy as Select.
- Open Outlook, click the Settings Cog in the top right corner.
- With the sidebar settings menu open click View All Outlook Settings in the bottom right corner.
- Select the Mail tab and then Compose and Reply tab in the settings modal.
- Paste your signature Cmd + V or Ctrl + V into the editor section.
- At the bottom of the page click Save.
Warning
Please ensure that the "Compose messages in HTML format" setting is correct and that you have checked the appropriate checkboxes around automatically using this signature.
- Login in MySigMail.
- Click to Get Signature button then select Copy as Select.
- Open Apple Mail and go to Mail > Settings > Signatures.
- Select the account where you want to use the signature, or select All Signatures if you want to make it available to more than one account.
- Click the "+" button and give the signature a clear name.
- Paste your signature Cmd + V into the signature section.
- If you created it under All Signatures, drag it to each account where it should be available.
- Turn off Always match my default message font if you want to preserve the signature formatting.
- Use Choose Signature to set it as the default, rotate signatures, or leave the default as None.
Warning
Do not copy your signature from Safari, use Google Chrome instead. Safari tends to change the signature when you insert a copy, which will result in larger images, which in turn will cause the signature template to display incorrectly.
When you paste your signature, it may look like a blank image with wrong text. It's OK. Compose a new email to see your new signature.