Top Job Inquiry Email Mistakes That Can Cost You Career

Oct 15, 2021

While there's much to say about face-to-face contact in the corporate world, the reality is that most of us rely extensively on email to exchange information. The charm of email is its simplicity and speed. You can deliver messages once you have time and respond when it is convenient for you. When you are seeking for a job, you're constantly on the lookout for any errors: you run your CV by every person you know, carefully construct a cover letter, study every detail of your job application, and spend several hours preparing for the interview. However, have you ever considered the possibility that you could get it to the final interview stage to lose the job offer due to something as insignificant as an email?

When looking for a job, your initial impression is critical. And when your first contact with a prospective employer is by email, it's even more crucial to get the word over correctly on the first try. You'll need to work hard to ensure that each word highlights your worth. While email is a convenient method of sending job application documents, inappropriate digital communications can ensure that real professional advancement is stymied. The following are some job inquiry email errors you must avoid if you wish to land the job.

Neglecting Critical Messages

Whenever your boss marches up to your desk and instructs you to do something, it's difficult to ignore those orders because you didn't get them. However, the same applies to email. While it is technically possible that you did not receive your manager's message regarding an urgent assignment that requires your immediate attention, be prepared for blowback if you choose to disregard certain emails – because "I didn't get the memo" does not cut it in this day and age.

If your job requires you to spend most of your day at a computer, there is an implicit assumption that you will regularly check email. If you pretend otherwise, your career may suffer.

One final point to remember about email. Unlike in-person communication, email allows you to pause and consider what you're about to write and whether the word you're about to deliver is indeed what you want to communicate. That is why it is prudent to read and then reread your emails before sending them. Once you send an email, there is no going back. Thus the more professional your communications are, the more likely your career will benefit.

Following Up Very Soon

Allow time for the hiring manager to react. The very last thing you want to do is appear overly enthusiastic. One method to give the impression of an eager beaver is to write a follow-up mail before the week is over. If you were issued a deadline for hearing back with a decision, adhere to that deadline. If that day has passed you by one or two days, do not panic. Human resources ( hr departments ) are overworked and maybe screening thousands of other candidates before they can contact you. Additionally, hiring timetables and budgets fluctuate. Maintain patience.

Not Checking For Typographical And Grammatical Errors

This one is pretty self-evident, yet it is an email sin that is performed much too frequently. While you may be ecstatic to have the chance to apply for your ideal job, you should take the time to proofread your application thoroughly. Allow your excitement — or your concern that the job will be taken if you do not act quickly — to cost you an opportunity to be invited for an interview. You do not want to treat an email as if it were a ten-page final paper, but you also do not want to treat it as if it were a text message to your best buddy. Regardless of how informal a workplace culture is, you must always write with complete sentences and proper punctuation and spelling.

Creating Deceptive Email Subject Lines

Your communication style should reflect respect, which begins with being precise and truthful. Ascertain that your email subjects reflect precisely what you mean, rather than clickbait email titles that entice readers to engage but leave them unhappy with the content. Take a moment to craft a precise topic line. An unclear subject line demonstrates a lack of effort and may lead the hiring manager to believe your communication is spam. Spend some time crafting a subject line that is relevant to the position for which you are applying.

Using An Incorrect Name Or Title

In the Digital World, addressing an email "To whom it may concern" or using a false name frequently demonstrates a complete lack of initiative - information is often available online. Additionally, out-of-touch salutations can signal to recruiters that you may not be a cultural fit.

Ignoring Organisational Culture

While applying for a position, the style of your mail should reflect the company's culture. Conduct research before sending your letter. A poor tone can create a lasting negative impression. If you know anyone who works at the company, inquire about the company's culture and the acceptable email tone. Prepare a list of pertinent questions. For instance, does the recruiting manager like to be called by his last name, or does he prefer to call by his first name? Is it OK for replies to be amusing and informal, or are all email communications quite formal? Are managers receptive to attachment, or do they prefer material put directly into the email body? Ascertain the answers to all these questions before crafting your message.

It's normal to want to share the latest photos of your children or share a hilarious story or cartoon circulating on the internet. While the odd forward is generally acceptable, avoid being who frequently bombards the office with non-work-related topics. While we all enjoy a cute puppy GIF on occasion, avoid going overboard. Not only will you appear unprofessional, but your colleagues may grow to despise you as a result.


We hope you liked our article and found it helpful. The points mentioned above, if not followed properly, can cost you a job. Therefore, it is essential to take care of them whenever replying to a job offer mail. Also, if you want to improve your chances of getting selected and considered amongst other people, consider utilizing an email signature for job seeker. Email signatures look very professional and indeed are one of the biggest reasons to win you a job.